Health and Safety
This Health and safety policy has been prepared in consultation with the staff and governors of Ethelred Nursery School and Children’s Centre. It does not replace the Authority’s Heath and Safety Policy of which all staff need to be aware, but is in addition to it. All staff at the School and Children’s Centre as employees of Lambeth Education should be aware of and have seen the Health and Safety Policy for Lambeth Education which is filed in the school office. A copy is given to each new employee.
Overall Statement of Policy
It is the policy of Ethelred Nursery School and Children’s centre to maintain high Health and Safety standards as outlined in the LA policy, in order to protect pupils, members of staff, visitors or others who may be affected by school/centre activities. The governing body regards Health and Safety as being of the utmost importance and will seek to fulfil their responsibilities to the fullest extent.
Aims and Objectives
- To establish and maintain a healthy and safe working environment and safe working practises amongst staff and pupils
- To plan and carry out regular risk assessments
- To provide sufficient information to enable all people on the school/centre site to contribute positively to their own health and safety
- To maintain safe access and exit to and from the site
- To plan and test effective procedures in case of fire or other emergencies
- To lay down procedures and arrangements to be followed for the effective management of accidents, medical emergencies and critical incidents that might arise
- To ensure that effective arrangements are in place to ensure the health and safety of staff and pupils on school/centre journeys or other visits
- To provide and maintain adequate first aid equipment and a safe, clean space for dealing with medical issues
Duties and Responsibilities
The key manager for Health and Safety in the Nursery School is the Head Teacher (Glenda King) and in her absence, the Deputy Head (Cathy Byrne). In the absence of both the Head and Deputy Head Teacher, the next senior teacher is to be contacted and will be supported by the Premises Officer and the Admin Officer. The Children’s Centre Manager, Bolu Heather, and in her absence, Charmaine Cummings, the Senior Better Start Worker, have responsibility for the Children’s Centre. The responsibility for Health and safety rests with everyone, but some people have specific responsibilities which are outlined below:
- The Governing Body
- The Head teacher
- The Premises Officer
- The Fire Safety Manager
- All Practitioners
- School/Centre Pupils
- School/Centre Administrative Staff
- Cleaning Staff
The remainder of this part of the policy sets out what each responsible person is expected to do:
1 Responsibilities of the Governors
The governing body has responsibility for keeping under review standards of Health and Safety and for ensuring that corrective action is taken when necessary’. The named Governor for Health & Safety is Catia Colaiacovo.
- Ensure that sufficient resources are allocated to meet the mandatory minimum standards and any legal requirements relating to health and safety
- Ensure that health and safety standards in the school and centre are monitored and reviewed and consider and act on the Head Teacher’s termly reports and any implementation plans
- Ensure that where contractors are engaged to undertake extensive work on the school or centre premises, an adequate assessment of the prospective contractors involved is undertaken in order to ensure safe working practices and the availability of adequate resources
- Ensure that Health and Safety is a standing item on the agenda and that Health and Safety matters are addressed
- Ensure that safer recruitment practices are always implemented
2 Responsibilities of the Headteacher (Glenda King)
The Head Teacher has overall responsibility for ensuring that the health and safety standards detailed in the Lambeth Health and Safety Management Manual and Ethelred’s Health and Safety Policy are implemented and maintained at the Nursery School and Children’s Centre.
The duties will include:
- Organising and ensuring that all school/centre staff receive adequate health and safety induction and on-going training as necessary
- Ensuring that health and safety monitoring and inspection arrangements meet the minimum standards specified in the Lambeth Health and Safety Manual
- Ensuring that safer recruitment practices are implemented
- Ensuring that adequate arrangements are made for the safety and security of children and staff on any off-site event or trip, organised by, or on behalf of, the school/centre
- Making sure that a programme of risk assessments and inspections is introduced for all school/centre activities and areas
- Ensuring that all significant hazards identified by the Risk Assessment Programme are prioritised and included in an implementation plan, which should then be approved and monitored by the governing body
- Ensuring there are adequate arrangements for the management of critical incidents, and to lead and coordinate the school/centre’s Business Continuity Plan in accordance with Lambeth guidelines
- Ensuring there are adequate arrangements for first aid equipment and facilities, both on school/centre premises and on school/centre outings, or activities, in accordance with Lambeth guidelines
- Ensuring that volunteers are competent and that their work is adequately planned and supervised to maintain both their own safety and that of anyone who may be affected by their work. Regular volunteers will need to be DBS checked and a risk-assessment will need to be carried out. They will never be allowed to be in charge of children under any circumstances, or be left unsupervised. The deputy head teacher is responsible for the management of volunteers
- Ensure that regular walk -through inspections of the standards of housekeeping in the school/centre premises are undertaken and that any deficiencies are promptly reported and dealt with – This is delegated to the Premises Officer and Administrative Assistant(s) and monitored by the Head teacher and Children’s Centre manager
3 Responsibilities of Premises Officer (Luigi Greco)
The school/centre’s Premises Officer will:
- Ensure that health and safety standards are maintained across the school/centre sites and that deficiencies are identified and the appropriate action taken
- Assist the Head Teacher in all premises and health and safety matters including risk assessments
- Ensure relevant work is undertaken and controls maintained in accordance with the appropriate COSHH assessments
- Ensure that a system of regular monitoring and inspection operates at the school/centre and is coordinated
- Ensure the termly health and safety walk-around inspections are carried out and monitoring reports are completed and given to relevant staff
- Assist in the planning and coordination of fire safety procedures and ensure issues are dealt with promptly. Attend statutory fire safety inspections and advise as necessary
- Ensure that statutory inspections of school/centre plant, equipment and systems are undertaken in accordance with Lambeth policies and procedures and that any corrective action identified as necessary is promptly implemented and the required records kept
- Ensure that inspections of portable electrical equipment, the fixed electrical installation, ladders, stepladders and playground equipment are undertaken in accordance with the standards in the Health and Safety Management Manual and that records are kept up to date
- Arrange any necessary corrective action identified by health and safety inspections detailed above;
- Maintain an up to date register of dangerous and hazardous substances used or stored by the cleaner at the school/centre
- Report to the governing body on fire safety and health and safety issues when required
- Liaise regularly with the Head teacher on all matters pertaining to premises issues, including building maintenance and contractual arrangements
- Assist the school/centre to assess the competence of any contractors they are intending to use for undertaking work, and monitoring the standards of health and safety whilst the work is undertaken
- Ensure that the garden area(s) are regularly checked for the presence of any harmful substances or objects
- Check and update the defects register daily and attend to urgent and other matters
4 Responsibilities of the Fire Safety Manager (Glenda King, Head Teacher) with delegated duties to Premises Officer
The Head teacher will have overall responsibility for the planning and organisation of fire safety matters within the School & Children’s Centre. In particular she will:
- Ensure that fire precautions at the school & centre premises are maintained in accordance with the standards detailed in the Regulatory Reform (Fire Safety) Order 2005, and that practice fire evacuation drills are undertaken at least every term and outcomes are appropriately recorded and monitored
- Ensure that employees are provided with clear and relevant information on: the risks to them identified by the fire risk assessment; about the measures taken to prevent fires; and how these measures will protect them if a fire breaks out
- Ensure that all staff are aware of their particular responsibilities in the event of fire and receive regular training
- Ensure that non-employees, such as students and temporary or contract workers are informed of the relevant risks to them, and provided with information about who are the nominated competent persons, and about the fire safety procedures for the premises (delegated to the SAO)
- Ensure that fire equipment and systems are adequately maintained and tested in accordance with the standards specified in the Health and Safety Management Manual and that adequate records are kept – delegated to the Premises Officer and admin team
- Ensure that Fire Safety risk assessments are carried out, at least annually, as prescribed in the Regulatory Reform (Fire Safety) Order 2005 – delegated to the Premises Officer
- Ensure that a check is made at least every term, of the inspection and maintenance arrangements for fire alarm and detection systems and fire extinguishers, to ensure these are being undertaken and maintained correctly. Records of these checks must be kept readily available for inspection by the relevant authorities – delegated to Premises Officer
5 Responsibilities of Practitioners
Practitioners within the school/centre have a responsibility for the health and safety of themselves and children under their care and control. In particular practitioners are responsible for:
- Making sure they are aware of this policy and its contents and implement its guidelines and procedures
- Undertaking lessons and school/centre activities in accordance with any national, council or school/centre guidelines relevant to the health and safety of the staff and pupils
- Ensuring that they are familiar with the school/centre fire procedure and what their individual responsibilities are in the event of a fire
- Maintaining good standards of housekeeping and cleanliness in the activities under their control and report any concerns
- Ensuring where pupils or staff need to wear any protective clothing or equipment for particular lessons or activities, that this is rigorously enforced
- Ensuring that any special equipment for which they have particular responsibility is maintained in a safe condition and is suitable for the purpose for which it is used
- Ensuring that where there are health and safety considerations in relation to a particular lesson or activity, the lesson plan addresses these issues and is adhered to, for example, a cooking, gardening or woodwork activity where a risk assessment will be necessary
- Ensuring that any off-site outing or activity for which they are responsible, only takes place following authorisation by the Head teacher and in accordance with a plan which specifies an adequate level of supervision and health and safety arrangements to ensure that pupils or others are not put at risk
- Ensuring that all planned trips include a first-aider ( responsibility of Deputy Head; class teacher; CC manager; Senior Better Start Worker
- Attending any required health and safety training provided by the school/centre
- Undertaking, as required by the Head teacher, any formal health and safety monitoring or inspections, in order to assist the school/centre in maintaining adequate health and safety standards
- Reporting, promptly, to the Head Teacher/CC Manager/Premises Officer, any deficiencies in health and safety standards they are not able to correct
- Entering details of broken equipment, breakages or failures in the defects registers which are kept in the main office (s)
Classroom Staff are to ensure that the premises are cleanable, and not expect cleaners to tidy up after the children, this means clearing all items/debris from the floor and stacking the chairs at the end of the day.
Storage areas, stock rooms and staff room must always be left in a tidy state, with all items placed in safe positions on shelves or in lockers to avoid injury to persons
Curriculum Managers are particularly responsible for equipment and materials within their area of responsibility, and for issuing health and safety guidance on usage as necessary
- Make sure you know what the safety rules are eg. find out where children can or cannot climb
- Do not allow a child to climb when wearing dressing- up clothes or unsuitable shoes such as Wellington boots
- Think where to place yourself. Move around. Never put your back towards a group of children. Keep your back to the wall.
- Tell your colleague if you need to leave the outside area so that cover for you can be arranged.
- Spillages of sand or water must be made safe or cleaned up immediately.
- There must always be two qualified practitioners outside
- Some children have 1:1 support to enable them to be safe outside. If you have any concerns about a child please speak to their key worker or the deputy head teacher
- Talk to children about safety and risks and show them how to make something safer
- If a child is stuck on the climbing down don’t just lift them off, try and teach them how to get down or go up. This helps them to be independent which is safer for children, rather than always relying on an adult.
All school/centre staff have a responsibility for undertaking their work in accordance with the school/centre policy and any training and instruction provided so as to avoid risks to themselves or others. Staff are responsible for drawing to the school/centre’s attention any equipment/materials or situations which could create a danger to themselves or others.
As there is a great deal of equipment within the setting which requires daily lifting and moving, staff are required to apply sensible principles to lifting loads as recommended by health and Safety training professionals. At least 2 members of staff should assist when moving or lifting heavy equipment. Bending and lifting should be carried out with due care and attention to back and body posture, taking account of potential back or other injury. A physical handling policy is in place and practitioners are expected to know and implement its procedures. This will be part of the induction process. The implementation of the policy will be constantly monitored by senior staff.
- Skin cancer is now the most common form of cancer in this country and it is almost always caused by the sun. Young children with fair skin are the most vulnerable, particularly when they spend the hottest part of the day in the playground. On very hot days, practitioners will ensure that:
- The amount of time spent outdoors in the sun is limited to prevent over exposure to the sun (suggest 10-15 minutes at a time)
- There are sheltered areas outside and children are encouraged to use these areas on hot days.
- Children bring and wear sun hats and other protective clothing such as long sleeved shirts on hot and sunny days
- Sunscreens are applied by parents at the beginning of the school/centre day. Staff should not apply sun screen unless it has been agreed with the head teacher and parent. Where it needs to be applied at school, children are to be supported to do it themselves, as far as possible
Parents are recommended to give their child appropriate sunscreen to use when going on outings in hot weather, in addition to providing a sun hat and large floppy t shirt to aid protection from the sun.
6 School/Centre Pupils
All children are expected and encouraged to observe the following rules:
- Keep shoes on (unless an adult says it’s OK not to)
- Take dressing up clothes off before climbing or riding a bike
- Put toys or balls down before starting to climb, so that they can hold on/grip safely
- If they don’t feel OK when climbing, they should get down or ask an adult to help them
- Climb on the designated climbing equipment only
- At tidy up time, help to carry planks, but follow the special rules
- Listen to adults and other children. If an adult or child says ‘stop’ then they must stop
- There are ‘safe jumping’ rules which must be followed
- Take care with wheeled toys and ‘say excuse me’ if they need to get by
- If someone is hurt, tell an adult
- Ask for help if they need it
All children at the school/centre will be supported to act in accordance with the school/centre health and safety rules and procedures and not to behave in a way which would put themselves or others in danger. These regulations will be explicitly taught to children as part of their induction and as part of their key group activities. Parental support will be sought to enable staff to maintain the children’s safety whilst at the school/centre
Everyone must adhere to the school/centre guidelines. In particular, in relation to health and safety, everyone must:
- Observe standards of dress consistent with safety, e.g. suitable shoes for outdoor climbing; aprons and gloves for certain activities
- Observe all the safety rules of the school/centre and in particular the instructions given to staff in an emergency
- Observe special safety rules regarding particular activities, (outdoor, woodwork, trip guidelines)
- Properly use and not interfere with things provided for his/her safety
Safety inside the School/Centre
- Only walking is allowed inside- no running
- Eating and drinking should always take place when sitting down (adults and children)
- Children will be taught safe methods for carrying equipment eg. scissors, chairs
- Plug sockets within children’s reach will be covered
- Children are not allowed to operate electric switches/apparatus without adult supervision
- The paper cutter must be kept in the stock/staff room. It should not be used in the classroom near children
- Staple guns must not be used near children or by children. Removal of staples from walls should be done when no children are near. Children may use hand staplers if adequately supervised
- Hot drinks must be kept in cups with lids to avoid spillage. These must also be kept out of the reach of children. No open cups should be used in the indoor or outdoor classroom
- Drinking water supplies are located in the classroom, the nursery kitchen and the children’s centre classroom and kitchen
- Special diets will be respected
- Display materials should be securely attached to the pin board as close to the surface as possible. Ceilings should not be used for displays. Nothing should be hung from or near a light. There should be no display material within ½ metre of an exit door, above doors or above high risk equipment such as cookers or within 600 mm either side
- Groups of children or individuals, must never be left unsupervised
- Children should be encouraged to clean up spillages of sand or water immediately. If an adult notices equipment/mess on the floor they will immediately clean it up (if possible with children’s help)
- The lobby area in the nursery school and the corridor area in the children’s centre are both out of bounds for children
All parents/carers are provided with our behaviour policy at induction so that they can work with the setting to support their children in learning to stay safe and secure.
The school/centre must keep up to date information for each child including parents/carers home and work addresses and telephone numbers and at least 1 responsible adult who can be contacted in case of emergency. Parents should be advised that Social Care guidelines state that children under 14 years old are not to take responsibility for bringing and collecting under 5’s to/from the nursery or children’s centre. In exceptional circumstances, children under 14 may act on behalf of parents/carers with their written permission/authorisation and the consent of the Head teacher/ Children’s Centre Manager.
Staff responsible for children who are left uncollected must follow the Lambeth ‘After School Procedures for Uncollected Children’.
If a parent/Carer arrives to collect a child in a condition staff judge to be incapable of responsible action, (eg. under the influence of drink or drugs), the Head Teacher, Deputy Head Teacher, Children Centre Manager, Senior Better Start Worker or other responsible person should refuse to allow the child to leave the premises and attempt to contact another known family member or emergency contact. Failing this, the Police must be called to assess the situation and Social Care contacted and informed of any action taken.
7 Responsibilities of School/Centre Administrative Staff
The school/centre administrative staff are responsible for:
- Ensuring that a list of first aiders is maintained, together with the dates for refresher training and for arranging such training
- Maintaining records of health and safety training undertaken for school/centre staff
- Ensuring that notices displaying the name and location of first aiders are kept up to date
- Ensuring that home and emergency contact details are maintained and frequently updated for both children and staff
- Maintaining the school/centre accident book and arranging for statutory accident reports to be completed in accordance with Lambeth guidelines
- Ensuring that a record of practice fire evacuation drills is kept, showing the date of the fire evacuation and the time taken to evacuate the premises; (See school/centre Health & Safety/Premises Management file)
- Ensuring that there is a nominated person and deputy for calling the fire brigade in the event of a fire – The SAO and Admin Assistant - and that a clear notice of the procedure for calling the fire brigade is displayed
- Ensuring that assessments are undertaken of display screen equipment workstations used in the school/centre by employed staff and that records of the assessments are kept; (See Health & Safety/Premises Management file)
- Ensuring that eye sight tests are offered to school/centre staff who are regular users of display screen equipment and meet the requirements in accordance with the Council’s Policy
- Ensuring that records are kept of pupils undertaking school/centre trips and outings, together with the names and responsibilities of supervising staff accompanying the pupils; (see School/centre Visits file)
- Ensuring the safe storage of office equipment and that all faults are reported to the Head Teacher/Premises Officer as they occur
8 Responsibilities of Cleaning Staff
The Governors have a duty to provide a safe, secure and clean environment for all children, staff, parents and others who enter the school site. A contract with Engie is in place, which supplies cleaners on a daily basis. Currently, these persons are Pamela Lindsay for the Children’s Centre and Patricia Wilson for the Nursery School.
The cleaners are responsible to the Head teacher for:
- Ensuring that the day to day cleaning duties of the school/centre premises are undertaken to maintain a healthy, hygienic and safe environment and that any issues are notified to the head teacher/cc manager immediately
- Ensuring that cleaning products are safely stored in the locked cupboard provided and informing the Engie line manager when stock is low
9 Parents/Carers and Visitors
Regular visitors and other regular users of the school/centre are required to observe the fire safety rules of the school/centre. Basic procedures are printed at the back of the visitor badges. Parents involved in working on a voluntary basis or on their own learning activities in the school/centre are to be made aware of the health and safety arrangements applicable to them by the relevant practitioner.
Standard arrangements exist for the assessment of competence and the control and monitoring of contractors. The school/centre also has a standard set of rules for contractors, which are notified to the contractor, and form part of the contractual arrangements. These arrangements are documented in the Health and Safety Management Manual and are operated by the Premises Officer. Where staff or pupils become aware of dangers caused by contractors, these should be immediately reported to the Head Teacher and/or Premises Officer.
Procedures and Guidelines
Reporting Unsafe Situations
There is a duty under the Health and Safety at Work Act for any individual at work to report immediately any unsafe situation(s) that they recognise, and for appropriate action to be taken to remove that danger, and to ensure that all persons are kept well away from the area until the danger is removed. The Key Manager will take action and deal with any building and equipment defects as necessary and any dangers reported.
All visitors must report to the school office and follow the signing-in procedures on arrival and departure during school and children’s centre opening hours.
The children’s centre currently opens at 9.30 am; the school at 9. 15 when the building and playground must be ready and safe for use at the start of the day.
The school building doors are to be kept locked except for brief periods when children are arriving or leaving at the beginning or end of sessions. A member of the admin staff will be on duty to monitor this process. Entry at other times is obtained by pressing a buzzer which is operated by admin staff. The children’s centre building doors are also controlled by electronic entry, operated by admin staff.
Children will only be admitted to the school if there is a teacher on the premises. Parents/carers are to bring their children right into the classroom and encourage them to self-register by finding their name card. When collecting their children, parents/carers must ensure that staff know they are leaving the building. Teachers shall be principally responsible for Health and Safety in the classroom and outdoor spaces. In the Children’s Centre, this will be delegated to trained staff, level 3 and above.
An alarm system is in operation on both sites when the school and children’s centre are closed. CCTV also operates around both sites. Their operation meets statutory regulations.
The door to the kitchens must be kept closed and children are not allowed to enter them unaccompanied. Whenever the kitchen is being used for an activity, appropriate risk-assessments must be carried out by staff and children are to be supervised at all times.
Fire Safety and Fire Procedures
The fire procedure is displayed on the notice boards and next to fire alarm call points. New members of staff and supply staff will be instructed in the fire procedure and their responsibilities by the line manager with responsibility for their induction on their first day of employment.
Fire evacuation drills will be held at least once a term. Fire extinguishers and the fire alarm system are subject to regular inspection and maintenance, which is organised by the Premises Officer. Fire exits must be kept clear at all times.
Self-closing fire doors are provided in the school/centre to delay the spread of fire and smoke and must not be wedged or left open. Such doors are labelled “fire door” and are to be kept shut.
The fire safety risk assessments for the school/centre are kept in the main school office. Included with the fire safety risk assessments is the overall fire safety plan for the school and centre, which designates responsibilities to individual members of staff.
The safety and maintenance of the school/centre electrical installation is of great importance in order to ensure the health and safety of pupils and staff. The fixed electrical installation will be subject to an electrical inspection and test by an NICEIC contractor at least every five years and this will be organised by the Premises Officer who will keep records of the inspection. These tests will be carried out on both sites. Any deficiencies identified by the inspection will be promptly corrected, or, where this is not possible, the relevant part of the installation will be electrically isolated.
All portable electrical equipment and equipment connected to the electrical installation by means of a plug and socket will be subject to a combined electrical inspection and test (Pat Test) at specified intervals (yearly) and labelled with the date of inspection and a date of the next inspection due. The Premises Officer will be responsible for organising these tests for both sites, using an NICEIC electrical contractor. Mains powered electrical equipment belonging to staff or pupils must not be used on school/centre premises unless it has been electrically inspected and tested and in any case, not without permission from the Head Teacher.
Work on the electrical installation, or minor repairs such as changing bulbs or tubes in lighting units, will be organised or undertaken by the Premises Officer. Such work will only be undertaken when the relevant part of the installation has been isolated and in accordance with regulations on working at heights.
Volunteers will not be permitted to undertake work on the electrical installation or repairs to portable electrical equipment unless they are an NICEIC approved contractor and can provide a Certificate of Completion when the work is finished. Staff will not be permitted to undertake work on the fixed electrical installation of the building.
Work on the school/centre electrical installation by approved contractors will be undertaken in accordance with the school/centres standard rules for contractors.
Working at Heights
Work at heights, necessitating the use of ladders, step ladders exceeding 3 metres in height or in areas where there is a risk from falling will only be undertaken by, or when approved by, the Premises Officer. School/centre pupils must not be permitted to undertake work at heights. Any activities carried out above floor level must be stringently risk-assessed and properly supervised. The premises officer is responsible for ensuring that the ladder register is maintained. All staff are required to check equipment before use.
If the temperature of the school/centre buildings falls below 62 degrees fahrenheit due to the failure of the heating system at any time, the school should close until adequate heating is restored. Heating will be monitored to ensure staff and pupils can use the centre without discomfort.
The Premises Officer is responsible for ensuring that the temperature of tap water is at the statutory level. Any fault in the system which results in the water becoming too hot or a lack of supply which cannot be quickly repaired can result in closure of the school. Drinking water for pupils and staff will always be readily available.
The school has 6 first aiders and the children’s centre has 2, the names of whom are displayed on the standard first aid signs in the nursery school and in the children’s centre. Any injuries to pupils or staff must be reported to a first aider, who will ensure that appropriate action is taken. Staff are asked to be aware of signs that children are not well or have any defects in speech, hearing and sight. Any doubts about a child's well-being (including suspicion of non-accidental injuries) should be reported at once to the Head teacher/CC Manager or in their absence, the Deputy headteacher/Senior Better Start Worker, who will then take appropriate action. If a child needs treatment he/she should be sent to the nearest first-aider. Anyone administering First Aid must do so in accordance with "Lambeth's (LEA) Health and Safety Note 22: First Aid Provision in School/Centres," (or as updated and amended). The First Aid Box is located in the school staff room and is fixed to the wall. A qualified first-aider (Tara Mills) is responsible for periodically checking and reordering first aid supplies for the first aid box, to secure proper maintenance. In the Children’s Centre, the First Aid Box is located in the kitchen in a marked cupboard and Halima Begum is responsible for periodically replenishing it.
When dealing with spillages of body fluids (blood, urine, vomit or excreta), staff should wear disposable gloves and observe the health and safety guidelines for changing children. Soiled nappies and used disposable gloves should be sealed in a plastic bag and placed in a clinical waste bag in a bin clearly labelled for that purpose. We will maintain a regular collection service to dispose of such waste.
Any member of staff providing treatment or care to children must ensure their other current supervisory responsibilities are properly covered. The School/Centre will continue to develop and provide appropriate health education which will maintain a strong focus on personal hygiene and cleanliness, including washing hands after using the toilet or handling animals and before eating.
If it is necessary (in exceptional circumstances) for a child to be given prescribed medicine during school/centre hours, prior permission from the head teacher/cc manager must be gained by the parent, and the following arrangements must be maintained:
- Parents/Carers must make sure that their child’s full name (not initials) is on the medicine container
- The doctor’s instructions for giving the medication must be on the container, otherwise NO medicines should be given
- Parents/Carers must write a note stating the doctor’s instructions for giving the medication ie, how much is to be given, how often, and the exact times
- Medications which may be given include asthma preparations, antidotes for known allergies or necessary medication prescribed for children with medical needs in life threatening situations. These must all be administered by appropriately trained staff (See Medication Policy and Supporting Children with Medical Conditions Policy for further details)
Accidents - Reporting Procedures
All serious accidents must be reported to the Head teacher. The Lambeth (LEA) accident form R1DDO 1 (or as amended) should be used to record any injuries that occur on school/centre premises or during school/centre activities. If a serious accident occurs, it is important that the site is left untouched until advice is obtained from the Health and Safety Department, Telephone Number: 0207 926 6146
It is the responsibility of the key manager(s) to call an ambulance, notify parents and ensure that a member of staff accompanies a child to hospital until the parents arrive.
Addresses and emergency telephone numbers for children and staff are kept in files in the school/centre office. The Head Teacher, or in her absence the Deputy Head teacher; the CC manager or in her absence, the Better Start Worker must be informed when a parent is telephoned (in relation to an emergency).
All accidents requiring hospital treatment must be reported on the relevant form located in the main school office/CC office. These must be sent off to the Local Authority on completion, as necessary.
All minor accidents and injuries occurring to children, such as cuts and bruises must be recorded in the accident book by the persons who witnessed them. The accident book is located in the medical room (school) and crèche room (children’s centre). All head injuries are recorded on a ‘head bump’ form whether minor or serious and parents are notified and given a copy of the report on the day.
The report forms for minor accidents occurring to adults are kept in the main school office and the children’s centre office.
The school/centre administrative staff will report accidents, ill health conditions and dangerous occurrences that fall within statutory reporting requirements, in accordance with Lambeth Council procedures.
All infectious illnesses must be notified to the office and a record made in the school register of any authorised child absences due to infectious diseases. The regulations covering "notification" and "period of exclusion" in relation to diseases shall be in accordance with Lambeth Education Health and Safety guidelines. The Administrative Officer is responsible for informing the Consultant in Communicable Disease Control of any notifiable infectious diseases in the school. Education Personnel are to be informed/consulted on infectious disease matters relating to staff.
Notifying Ofsted of Serious Accidents/Injuries or Deaths
We have a statutory duty to report any serious accident, injury or death that occurs to a child while in our care and any actions taken. This includes times where we are off the premises such as on an outing. We will also report any serious accident, injury or death on our premises of other persons as Ofsted would normally investigate such occurrences to determine whether there could be an impact on the care we provide for children.
This notification must be made as soon as possible and in all cases within 14 days of the incident occurring. The Ofsted telephone is 0300 123 1231.
We are also required to notify our local Child Protection Agency, which is Lambeth, of any serious accident or injury to or death of a child while in our care and will act on any advice given.
*See appendix for list of reportable serious injuries in ‘Serious accidents, injuries and deaths that registered providers must notify to Ofsted and local child protection agencies’
Incidents – Reporting Procedures
All health and Safety incidents involving harm, danger, safety, missing child, dangerous situation, dangerous materials or equipment must be immediately reported to the headteacher/deputy (in her absence); CC manager/Better Start Worker (in her absence).
All incidents must be recorded at the time they occurred in the incident book which is kept in the main school office/CC office.
No smoking is allowed on school/centre premises. Any persons contravening this rule will be informed of our policy and asked to stop immediately.
Mobiles phones are not allowed to be used in the classroom as we need to respect the children’s space and environment. Staff phones are to be kept switched off or on silent during working hours. Staff members should not take photographs of the children on their personal phones or any other personal equipment, but follow agreed procedures by using the school/centre equipment provided.
Staff and other school/centre users are not permitted to use any personal recording equipment within the centre. However, on specific occasions, such as birthday celebrations and other performances, parents/carers are currently allowed to take public photographs/recordings of their children. We will ask parents not to publicise any of these on social media. This will be reviewed as necessary to ensure that we comply with current guidelines.
No dogs, except guide dogs are allowed on the school/centre premises. Adequate risk assessments will be carried out prior to any pets being brought on either site.
Medical Suitability For Work And Medical Arrangements
Pre-employment medical surveillance is undertaken for all new staff, usually by means of a confidential questionnaire, by the Occupational Health Medical Adviser. Confidential medical details are held in the strictest confidence and will only be disclosed to the school/centre with the prior consent of the staff member. However, information such as restrictions on particular types of work, or special precautions necessary for health and safety reasons, will be provided to the school/centre to avoid putting the employee or others at risk. Where a staff member becomes pregnant or suffers from an ill health condition that is likely to affect their work, they should notify the school/centre as soon as possible to enable any special precautions to be implemented. Arrangements will be made for an assessment to be carried out. (See school/centre Health & Safety/Premises Management file)
After School Events and use of School/Centre Premises by External Bodies
Where events are planned to take place out of normal school/centre hours, within school/centre premises, this must be authorised by the Head teacher and a health and safety plan for the event will be drawn up by Premises Officer, in conjunction with the Head teacher and practitioner responsible for the event, or with the external body responsible for the activity. The health and safety plan will particularly address fire safety issues, the safety of equipment brought on to the premises, first aid arrangements and any arrangements for serving food. Where a number of events of the same type are held, one plan covering all the events may be used. Where external bodies are responsible for the event, or activity, then the relevant requirements of the health and safety plan will be agreed, in writing, with the body concerned as a condition of using or hiring the premises.
Health and Safety Inspection, Monitoring and Auditing
In order to ensure that health and safety standards are maintained and deficiencies are identified, a system of regular monitoring and inspection operates at the school/centre and is co-ordinated by the SAO and monitored by the Head teacher. Inspections will be undertaken twice a term and will cover each area of the school/centre. The Premises Officer will undertake the inspections along with admin/school staff. The results will be reported to the Head teacher and staff in the school and centre. The Standards and CC Committee will review the inspection reports and necessary actions followed up. The governors also review summaries of the results of inspection reports. Where problems identified by inspections cannot be satisfactorily resolved at school/centre level, the Head teacher will raise the matter with the LA as necessary.
The Head Teacher’s termly report to governors will contain a report on health and safety matters.
Any reports from Lambeth on Health and Safety Inspections/Audits will be presented to the governors for consideration and action.
Anyone working with children is perceived by them as safe and trustworthy. We are committed to ensuring that this is the case with all staff, visitors and volunteers.
Safeguarding has to be emphasised and clearly stated whenever recruitment is undertaken. (See Safeguarding Policy)
Disclosure and Barring Checks (DBS)
We maintain the statutory Single Central Record which provides details of all staff working in both the Nursery School and Children’s Centre settings. Any visiting staff will not be allowed to work with children unsupervised. Risk-assessments will be carried out to manage any potential risks to children. Governors will be expected to have DBS checks, as well as regular volunteers who work over extended periods of time. This is to safeguard our children and to ensure that we meet statutory obligations.
We have adopted the Lambeth e-Safety Strategy and Policy which was developed as a response to the challenges posed by the increasing use of digital technologies used by children and young people. The aim of the e-Safety Strategy and Policy is to help children remain safe when using the internet, digital and mobile technologies, by recognising dangers and responding to them. For children in the Early Years, it is imperative that the adults supporting them are knowledgeable and learn about which steps to take to mitigate any risks and potential dangers.
ADDITIONAL REPORTING PROCEDURES
- ALL Health and Safety and safeguarding incidents involving harm, danger, safety, missing child, dangerous situation, and dangerous materials/equipment) must be reported to the Headteacher/CC Manager who are also the Health and Safety and Safeguarding leads. This must be done IMMEDIATELY. In their absence, this must be reported to the deputy Headteacher/Senior Better Start Worker who are responsible for taking action and reporting to the Headteacher/CC Manager as soon as possible
- All incidents must be recorded at the time they occurred. There is an incident book in the main office(s) containing incident report forms to be filled in
- Adults who provide one to one support for children must know where they are at ALL times and not lose sight of them. Any support needed to do this should be asked for
- ALL defects such as a cracked/broken window; scalding water; no soap/toilet paper; dog excrement in the playground or damaged furniture must be recorded in the defects register in the main office(s) by the person discovering them and reported to the Premises Officer and Headteacher/CC Manager (Deputy Headteacher/Senior Better Start Worker in their absence), immediately
- ALL Staff are to make sure they read the updated versions of the Safeguarding and Health and Safety Policies which can be found on the Shared Site under SAFEGUARDING POLICIES
- All Staff are required to take responsibility for ensuring effective communication so that children are adequately protected and we fulfil our duty to share information with parents. It must not be assumed that ‘someone else will do it’
- All activities must be properly risk-assessed. Teachers are responsible for making sure these are completed and shown to the Headteacher/CC Manager; Deputy Headteacher/Senior Better Start Worker. Staff are required to know and share the relevant detail of these assessments
- Admin staff must always report to the Headteacher/CC Manager or in their absence, the Deputy Headteacher/Senior Better Start Worker any safeguarding/health & safety incidents that are known to them and support the recording of them where necessary. Effective communication is of the utmost importance in helping to keep our children safe
- The Premises Officer must act immediately to rectify dangerous situations, report to the Headteacher/CC Manager or in their absence, the Deputy Headteacher/Senior Better Start Worker and make a report following action
- The Children’s Centre staff must report immediately any health & safety and safeguarding incidents to the Headteacher, or Deputy in her absence
- Staff are required to make sure that ALL gates/doors that need to be locked are kept locked at all times
Following these procedures will help to ensure our children are as safe as they can be.
What you must notify to Ofsted
You must notify us about:
- the death of a child whilst in your care, or later, as the result of something that happened while the child was in your care
- death or serious accident or serious injury to any other person on your premises (Childcare Register only)
- serious injuries (please see the section below for the definition of serious injuries)
- where a child in your care needs to go to an Accident and Emergency Department of a hospital (and requires hospitalisation for more than 24 hours), either directly from your provision or later, as the result of something that happened while the child was in your care
- any significant event that is likely to affect the suitability to care for children.
We define serious injuries as:
- broken bones or a fracture
- loss of consciousness
- pain that is not relieved by simple pain killers
- acute confused state
- persistent, severe chest pain or breathing difficulties
- dislocation of any major joint including the shoulder, hip, knee, elbow or spine
- loss of sight (temporary or permanent)
- chemical or hot metal burn to the eye or any penetrating injury to the eye
- injury resulting from an electric shock or electrical burn leading to unconsciousness, or requiring resuscitation or admittance to hospital for more than 24 hours
- any other injury leading to hypothermia, heat-induced illness or unconsciousness; or requiring resuscitation; or requiring admittance to hospital for more than 24 hours
- unconsciousness caused by asphyxia or exposure to harmful substance or biological agent
- medical treatment, or loss of consciousness arising from absorption of any
- substance by
- inhalation, ingestion or through the skin
- medical treatment where there is reason to believe that this resulted from exposure to a biological agent, or its toxins, or infected material.